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Privacy Policy
Effective Date: July 2, 2025
Society Name: Cowichan Women's Business Network Society
Website: www.cwbn.ca
The Cowichan Women's Business Network (“we,” “our,” or “us”) is committed to protecting your privacy and the confidentiality of your personal information. This Privacy Policy outlines how we collect, use, store, and protect your personal data in accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA).
1. Information We Collect
We collect personal information that you voluntarily provide to us when:
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Registering for membership
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Making a payment or donation
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Signing up for events, programs, or services
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Logging into our member area
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Subscribing to our newsletters or communications
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This may include:
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Full name
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Email address
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Phone number
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Mailing address
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Payment information (processed securely via third-party providers)
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Membership type and history
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Website login credentials
2. How We Use Your Information
We use your personal information to:
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Process membership applications and renewals
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Manage your access to our website and member-only content
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Communicate with you about events, updates, and society news
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Provide services and support you request
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Comply with legal and financial record-keeping obligations
We only collect the information necessary for these purposes.
3. Payments and Third-Party Processors
All financial transactions (e.g., membership fees, donations) are processed securely via trusted third-party payment processors (e.g., Stripe, PayPal, Square). We do not store your full credit card information on our servers.
Please refer to the privacy policies of our payment partners for further information on how they handle your data.
4. Sharing of Information
We do not sell, trade, or rent your personal information. We may share it:
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With board members or authorized volunteers who require it for society operations
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With service providers (e.g., web hosts, email platforms) solely to help us operate the site and communicate with you
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As required by law or to comply with legal obligations
All third-party partners are required to maintain the confidentiality and security of your data.
5. Data Security
We take reasonable administrative, technical, and physical safeguards to protect your personal data from unauthorized access, disclosure, or misuse.
6. Cookies and Website Tracking
Our website may use cookies to:
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Maintain secure login sessions
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Analyze usage patterns to improve site functionality
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Customize your user experience
You can control or disable cookies through your browser settings.
7. Your Rights and Access
You have the right to:
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Access the personal information we hold about you
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Correct or update inaccurate information
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Withdraw your consent (subject to legal and contractual obligations)
To request access or changes to your personal data, please contact us using the details below.
8. Email Communications
You may receive emails from us related to your membership, events, or society news. You can unsubscribe from non-essential communications at any time using the unsubscribe link in the email or by contacting us directly.
9. Retention of Information
We retain personal information only as long as necessary to fulfill the purposes stated in this policy and to comply with legal and financial obligations.
10. Changes to This Policy
We reserve the right to update this Privacy Policy from time to time. Updates will be posted on our website with a revised “Effective Date.” Continued use of our site or services indicates your acceptance of the revised policy.
11. Contact Us
If you have questions about this Privacy Policy or how your data is handled, please contact:
